Information on data processing as part of the application process

We hereby inform you about the processing of your personal data by cleversoft GmbH and the rights you are entitled to under the European data protection law.

About the data controller and the data protection officer

Information about the data controller:

cleversoft GmbH
Luise-Ullrich-Straße 14
80636 Munich


Information about the data protection officer:

Alexander Bugl
Bugl & Kollegen Gesellschaft für Datenschutz und Informationssicherheit mbH
Sedanstr. 7
93055 Regensburg, Germany

Phone: +49 941-630 49 789

What personal data do we collect and where does it come from?

We process the following personal data as part of the application process:

  • Your basic data (such as first name, last name, name affixes, date of birth)
  • If required, work permit / residence permit
  • Contact details (such as private address, (mobile) phone number, email address),
  • Skill data (e.g. expertise and skills)
  • Further data from the application documents

Your personal data is generally collected directly from your input as part of the recruitment process, in particular from your application documents, your job interview and from the personnel questionnaire.

In addition, we may receive data from third parties (e.g. employment agencies, headhunters).

We also process personal data that we have lawfully obtained from publicly accessible sources (e.g. professional networks).

For what purposes and on what legal basis is data processed?

We process your personal data in accordance with the provisions of the EU Data Protection Basic Regulation (EU GDPR).

The primary purpose of data processing is to establish the employment relationship. The primary legal basis for this is Art. 88 Para. 1 GDPR in conjunction with Art. 26 Para. 1 BDSG (German data protection law). Your data will be processed exclusively for the purpose of filling the specific position for which you have applied.

Should you wish to be included in our pool of applicants in the event of rejection, we would need a declaration of consent from you.

Should your application be considered for other open positions in the company/group, we would need a declaration of consent from you.

How long will your data be stored?

In the event of employment, we will copy your application documents into your personnel file. After termination of the employment relationship, those personal data which we are legally obliged to keep will continue to be stored. This results from legal obligations to provide evidence and to retain data, which are regulated in the German Commercial Code and the German Fiscal Code, among others. The storage periods thereafter are up to ten years. In addition, personal data may be stored for the time during which claims can be made against us (statutory limitation period of three or up to thirty years).

In the event of rejection, your application documents will be deleted generally three months, but no later than six months after completion of the application procedure, unless you have given us permission to retain them for a longer period (applicant pool).

Who will receive your data?

Within our company, only the persons and positions (e.g. division, Works Council, disabled employees’ representative) involved in the decision about your employment will receive your personal data. that are involved in the decision on your employment.

Within our group, your data will be transferred to cleversoft GmbH’s human resources department, that centrally performs data processing for application procedures for the group's affiliated companies.

What rights are you entitled to assert as a data subject?

You are entitled to the rights under Art. 15 – 21 GDPR:

  • Right of access by the data subject (Art. 15 GDPR)
  • Right to rectification (Art. 16 GDPR)
  • Right to erasure (‘right to be forgotten’) (Art. 17 GDPR)
  • Right to restriction of processing (Art. 18 GDPR)
  • Right to object (Art. 21 GDPR)
  • Right to data portability (Art. 20 GDPR

Please contact the following office: Human Resources (

Where can you complain?

You have the possibility to address a complaint to the above mentioned data protection officer or to a data protection supervisory authority. The data protection supervisory authority responsible for us is:

Bayrisches Landesamt für Datenschutzaufsicht, Promenade 18, 91522 Ansbach, Germany or Postfach 1349, 91503 Ansbach, Germany; Telefon: +49 (0)981 180093-0

Is your data transferred to a third country?

We do not transfer applicant data to third countries.

Is it mandatory to provide your data?

In order to be able to consider your application, we require from you the personal data necessary for the decision on the establishment of the employment relationship.

To what extent do automated individual case decisions or profiling measures take place?

We do not use purely automated processing to make a decision.